Letter & Application Writer
Pick a ready CBSE-format template — leave application, letter to the editor, informal letter, notice or email — fill in your details and watch it lay itself out correctly. Then copy, print or download it.
A leave application to the Principal has seven parts: To, The Principal, school name and city; the date; a Subject line such as “Application for sick leave”; “Respected Sir/Madam,”; a short body giving your class, the reason and the exact dates; “Yours obediently,”; then your name, class and roll number.
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Every template follows the format your English teacher and the CBSE marking scheme expect.
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Sick leave
Every part of a letter, explained
Format carries marks in every English exam. Learn what goes where — and why — for formal letters, applications, informal letters, notices and emails.
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Applications, formal letters, informal letters, notices and an email — search or pick from the list.
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Name, class, school, dates and reasons. Blank fields show up in red so nothing is missed.
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Formal letter (CBSE board format)
- Sender’s address — your house address in two or three short lines. Do not write your name here. In the board exam write Examination Hall / ABC City unless the question gives an address.
- Date — directly below the address, written in full: 2 October 2026. Avoid 2/10/26, which can be read two ways.
- Receiver’s address — designation first, then the organisation and city: The Editor, The Times of India, New Delhi.
- Subject — one line starting with “Subject:” that states the purpose in a few words. No full sentence, no “regarding about”.
- Salutation — Sir, Madam or Sir/Madam for an editor, officer or shop. Dear Mr Mehta only if you know the name.
- Body — three short paragraphs: (a) who you are and why you are writing, (b) details — causes, effects, items or facts, (c) the request, suggestion or action you expect.
- Complimentary close — Yours faithfully or Yours truly (to an unknown reader); Yours sincerely after a named salutation.
- Signature and name — sign, then your name (or the name given in the question). Add your designation if you write for a club or school, and “Enclosure:” if you attach something.
CBSE accepts the block format: every line starts at the left margin, with one blank line between parts.
Application to the Principal
- “To” and the receiver’s address — To / The Principal / school name / city. You are a student of the same school, so your own address is not needed.
- Date — the day you write the application.
- Subject — Application for sick leave, Request for fee concession and so on.
- Salutation — Respected Sir, Respected Madam or Respected Sir/Madam.
- Body — introduce yourself (class and section), give the reason, mention exact dates or the number of days, and make a polite request.
- Closing — Thanking you (optional) followed by Yours obediently or Yours faithfully.
- Name, class and roll number — so the office can find your record quickly.
Some schools teach applications with the sender’s address on top, like a formal letter. Both are correct — follow your teacher and stay consistent.
Informal letter
- Sender’s address — your address at the top left.
- Date — just below the address.
- Salutation — Dear Riya, My dear Kabir, Dear Dadaji and Dadiji. Use the name or relation you actually call them by.
- Body — open by asking about their health or news, give your main message in the middle, and close warmly: regards to elders, a request to write back.
- Complimentary close — Your loving friend, Yours affectionately, Your loving grandson.
- Name — your first name is enough.
An informal letter has no receiver’s address and no subject line. The tone is friendly, but spelling and grammar still count.
Notice (CBSE boxed format)
- Name of the institution — at the top, centred, in capital letters: SUNRISE PUBLIC SCHOOL, JAIPUR.
- The word NOTICE — centred, in capitals, just below.
- Date — on the left, the date the notice is put up.
- Heading — short, catchy and in capitals, telling the topic: TREE PLANTATION DRIVE.
- Body — answer what, when (date, day, time), where, who can take part and whom to contact, in about 50 words. Write in the third person or passive voice for events.
- Name and designation — of the person issuing it, at the bottom left: Aarav Sharma, Secretary, Eco Club.
Draw a box around the whole notice. There is no salutation and no “Yours faithfully” in a notice.
Formal email
- From — your email address.
- To — the receiver’s email address.
- Cc / Bcc — optional copies; Cc is visible to everyone, Bcc is hidden.
- Subject — compulsory and specific: Enquiry about the summer coding camp.
- Salutation — Dear Sir/Madam, or Dear Ms Rao if you know the name.
- Body — state the purpose in the first line, keep paragraphs short and list your questions as bullet points.
- Closing — Regards, Thanks and regards or Yours sincerely.
- Name and contact — full name, class or designation, and a phone number.
The date and time are added by the email service. In an exam you may write the date below “From”.
| Part | Formal letter / application | Informal letter |
|---|---|---|
| Sender’s address | Yes (an application to the Principal starts with “To”) | Yes |
| Date | Yes | Yes |
| Receiver’s address | Yes — designation, organisation, city | No |
| Subject | Yes — one line | No |
| Salutation | Sir / Madam / Respected Sir | Dear Riya / My dear Kabir |
| Tone | Polite, to the point, no short forms | Warm and personal |
| Closing | Yours faithfully / Yours truly / Yours obediently | Your loving friend / Yours affectionately |
| Name | Full name (+ designation, class or roll no.) | First name |
| Usual length | 100–120 words (Class 10), 120–150 words (Class 12) | About 100–150 words |
Apostrophe in the closing
Your’s faithfullyYours faithfullyCapitals in the closing
Yours FaithfullyYours faithfullyWrong closing for the reader
Your loving friend (to the Editor)Yours truly / Yours faithfully“Respected” for an editor or officer
Respected EditorSir / MadamA subject in an informal letter
Subject: CongratulationsDear Riya, … (no subject)Long, wordy subject
Subject: Regarding about the problem that is being faced…Subject: Water-logging in Sector 12Short forms in formal writing
I can’t come as I’m illI cannot attend as I am unwellDate only in numbers
2/10/262 October 2026Real identity in a board exam
Your own name and home addressExamination Hall, ABC City … XYZNotice without a box or heading
Plain paragraph signed “Thanks”Boxed: institution, NOTICE, date, heading, body, nameAll in one paragraph
One long block of textPurpose · details · requestCrossing the word limit
200-word letter, 90-word noticeLetter ≈ 120 words, notice ≈ 50The three-paragraph body
- Paragraph 1 — purpose: introduce yourself and say why you are writing.
- Paragraph 2 — details: facts, causes and effects, dates, items or questions.
- Paragraph 3 — request: what you want done, then a polite closing line.
Salutation and closing pairs
- Principal or teacher → Respected Sir/Madam … Yours obediently
- Editor, officer, shop, company → Sir/Madam … Yours faithfully / truly
- Named person (Dear Mr Mehta) → Yours sincerely
- Family and friends → Dear Riya … Your loving friend
Word limits in exams
- Formal letter: 100–120 words in Class 10, 120–150 words in Class 12
- Notice: about 50 words
- Application or email: about 80–120 words
Count only the body. Limits can change from year to year — always follow your question paper.
Letter & Application Writer — your questions
How do I write an application for sick leave to my class teacher?
Write To, the teacher's designation, the school and city; the date; the subject “Application for sick leave”; the salutation “Respected Sir/Madam,”; then a short body — who you are with class and section, the illness, and the exact dates you will be absent. Close with “Thanking you”, “Yours obediently,” and your name, class and roll number.
What is the correct format of a formal letter in CBSE?
Eight parts in this order: sender's address, date, receiver's address (designation, organisation, city), a one-line subject, the salutation Sir or Madam, a three-paragraph body of purpose, details and request, the complimentary close, and your signature with name. CBSE accepts block format, where every line starts at the left margin with a blank line between parts.
Is it Yours faithfully or Yours obediently?
Use “Yours obediently” in an application to your Principal or teacher. Use “Yours faithfully” or “Yours truly” for an editor, officer, shop or company you do not know by name. Use “Yours sincerely” after a named salutation such as “Dear Mr Mehta”. Only the first word takes a capital, and there is no apostrophe in Yours.
What is the difference between a formal and an informal letter?
A formal letter has the receiver's address and a subject line; an informal letter has neither. Formal letters use Sir or Madam and close with Yours faithfully or Yours obediently; informal letters use Dear Riya and close with Your loving friend. Formal writing avoids short forms such as can't and I'm.
Should I write my real name and address in a board exam?
No. Never write your real identity in a board answer sheet. Use the name given in the question; if none is given, write “Examination Hall, ABC City” as the address and sign as XYZ. This tool has a Board-exam mode that swaps your details for those placeholders so you can see exactly how the answer should look.
How many words should a letter or notice be?
A notice is about 50 words inside a box. A formal letter is roughly 100 to 120 words in Class 10 and 120 to 150 words in Class 12, counting only the body. An application or formal email is about 80 to 120 words. Limits change from year to year — follow your question paper.
What is the format of a notice?
Six parts inside a box: the name of the institution in capitals, the word NOTICE centred below it, the date on the left, a short heading in capitals, a body of about 50 words answering what, when, where, who and whom to contact, and the issuer's name and designation at the bottom left. No salutation, no complimentary close.